Rest - Work - Session Groups - Session Participants

Purpose

Used for administering participation by participants at sessions in the Views system.

Base URL

https://app.viewsapp.net/api/restful/work/sessiongroups/sessions/<sid>/participants

• sid - This is the id of the session group

Getting the list of participants

curl --url <Base URL> -u<username>:<password> -H Content-Type:text/xml

This will return a list of participants that are associated with a session, similar to the following:

<session id="7">
    <participants>
        <participant id="123">
            <SessionID>25</SessionID>
            <SessionGroupID>7</SessionGroupID>
            <Name>Jane Smith</Name>
            <ContactType>Individual</ContactType>
            <Attended>0</Attended>
            <Volunteering></Volunteering>
        </participant>
        <participant id="102">
            <SessionID>25</SessionID>
            <SessionGroupID>7</SessionGroupID>
            <Name>John Smith</Name>
            <ContactType>Individual</ContactType>
            <Attended>1</Attended>
            <Volunteering>Made Coffee</Volunteering>
        </participant>
    <participants>
</sessiongroup>

Adding Participants to a session

Adding participants to a bookable session

Due to financial information being required for bookable sessions, the method of adding participants in slightly different.

curl --url <Base URL> -u<username>:<password> -H Content-Type:text/xml -X POST

<participant>
    <PersonID>100748</PersonID>
    <PaymentType>Debit Card</PaymentType>
    <PaymentAmount>20</PaymentAmount>
    <PaymentFee>2.50</PaymentFee>
    <PaymentReference>7002</PaymentReference>
    <Forename>Father</Forename>
    <Surname>Test</Surname>
    <Address1/>
    <Address2/>
    <Town/>
    <County/>
    <Postcode/>
    <Telephone/>
    <Email>test@test.com</Email>
</participant>

This will return errors on a fail or the full booking record on a successful submit.

The required fields are all required:

• PersonID - This is the ID of the participant
• PaymentType - One of the following value 'Cash', 'Cheque', 'Debit Card', 'Credit Card', 'Other'
• PaymentAmount - This is the amount paid

Adding a single participant to a session

You can add a single participant via the following:

curl --url <Base URL> -u<username>:<password> -H Content-Type:text/xml -X PUT

<participant>
    <ContactID>101457</ContactID>
    <Attended>0</Attended>
    <Volunteering>Volunteered|Made Coffee</Volunteering>
</participant>

The value for Attended is either 1 or 0, 1 = Attended. This is optional and will default to 0, unless the session has started, in which case the default is 1.

Adding multiple participants to a session

You can also upload a a list of participants to add to the session register via the following URL

curl --url <Base URL> -u<username>:<password> -H Content-Type:text/xml -X PUT

This is an example of JSON data you must send on the server to add multiple participants

"participant": [
     {"ContactID":"101457","Attended":0},
     {"ContactID":"457","Attended":1, "Volunteering": "Volunteered|Made Coffee"},
     {"ContactID":"57","Attended":1, "Volunteering": "Cleaned Up"}
 ]

This can be useful for setting a register of attending participants.

<participants>
    <participant>
        <ContactID>101457</ContactID>
        <Attended>0</Attended>
    </participant>
    <participant>
        <ContactID>457</ContactID>
        <Attended>1</Attended>
        <Volunteering>Volunteered|Made Coffee</Volunteering>
    </participant>
    <participant>
        <ContactID>57</ContactID>
        <Attended>1</Attended>
        <Volunteering>Cleaned Up</Volunteering>
    </participant>
</participants>

Please note: This will replace all existing participant data for the session

Removing participants from a session

Removing participants from a non bookable session group

You can remove a single participant from a session via the following:

curl --url <Base URL>/<pid> -u<username>:<password> -H Content-Type:text/xml -X DELETE

• pid - The ID of the participant to add

You can also upload a a list of participants to remove from the session via the following URL

curl --url <Base URL> -u<username>:<password> -H Content-Type:text/xml -X DELETE

<participants>
    <participant>101162</participant>
    <participant>103124</participant>
    <participant>103413</participant>
</participants>

Removing participants from a bookable session

You can only remove a single participant's booking from a session group via the following:

curl --url <Base URL>/<pid> -u<username>:<password> -H Content-Type:text/xml -X DELETE

• pid - The ID of the participant to remove

By default this will flag the participant as cancelled, but will not do anything with the financial side of the booking. To flag a refund was give or a credit note, you should pass the following:

<refundtype>Refund</refundtype>

or

<refundtype>Credit</refundtype>

This will result in the participants booking being completely being removed from the session

Making payments to a booking

curl --url <Base URL>/<id> -u<username>:<password> -H Content-Type:text/xml -X PUT -d '<xml>'

• *id* - This is the participant id

The data for submitting a payment record is currently quite basic. It is our intention to expand on this:

<payment>
    <PaymentType>Debit Card</PaymentType>
    <PaymentAmount>20</PaymentAmount>
</payment>

• PaymentType - This must be one of the following values 'Cash', 'Cheque', 'Debit Card', 'Credit Card', 'Other'
• PaymentAmount - This is an amount in pounds.pence

Confirming/Unconfirming a booking

curl --url <Base URL>/<id> -u<username>:<password> -H Content-Type:text/xml -X PUT -d '<xml>'

• *id* - This is the participant id

The data for submitting a payment record is currently quite basic. It is our intention to expand on this:

<booking>
    <Confirmed>1</Confirmed>
</booking>'

This can also be combined with a payment as such:

<payment>
    <PaymentType>Debit Card</PaymentType>
    <PaymentAmount>20</PaymentAmount>
    <Confirmed>1</Confirmed>
</payment>